The organization has excellent working environment with emphasis equal opportunity for both male and female. Organization has a well standard gender policy to establish gender equity to enhance up gradation and ensuring women participation in all stages of family and social level. To ensure women security in working places both in office and in field there exist zero tolerance. Details in this regard are described in the policies especially in Gender policy of the organization.

 

Human Resources Development: Considering human resource development an important factor it is a must in running an organization. It is well exist and in exercised in the organization. The details in this regard has been described in personnel policy of the organization under clause # 3

Human Resources Management:  Well standard management of the human resource is very important for development and maintenance of regular activities of the organization. The total development of any organization small or large mainly depend on the quality and standard its human resource development. It id described in details in human resource policy,

 

Area	Brief Description
£ Maternal Health	Food (Nutrition) distribution, courtyard session, Primary health education, Pre, during & post antenatal care of Mother & baby etc
£ STIs/ HIV& Aids	Awareness raising, meeting with Sex worker, session with different HIV & AIDS prone occupational group, Condom distribution through social marketing system, Mass awareness session on HIV/AIDS, etc
£ Family Planning	Contraceptive distribution through social marketing system, Post and antenatal health education, child care education, session with family members, session with peers educator, Household Annual Income and expenditure planning, Advocacy with religious leaders etc
£ Gender Based Violence	Baseline study, Village & Union level community based GBV prevention forum formation and capacity building, household motivational session, Advocacy with local administration &  elected bodies, networking with GO & NGO etc
£ Gender equality	Household motivational session, AIGA for women empowerment, session with rural housewives, session with rural housekeepers, Group formation & capacity building
£ Young People/ Adolescents	Awareness motivational session on Drug Abuse, Networking for prevention of SGVB, Session on Risk of Sexually transmitted diseases, Workshop, seminar on Social Justice through youth organization etc
£ Disaster Management	Baseline Survey, Social & institutional mapping, contingency planning, CAP for disaster related CBOs, Institution & their capacity building to protect rural people in disaster emergency, Volunteer selection & capacity building in case of disaster emergency, Participatory pre & post disaster planning, Networking and support mechanisms establishment for active involvement of related parties in times of disaster, CHD & AIGA for disaster recovery etc
£ Relief (Acute emergency response)	Distribution of dry food, clothes and primary treatment service and medication distribution to disaster affected rural people and cash relief with own resource and mainly from external donors in cyclone of 1991,1994,1996
£ Advocacy	Social Justice for disadvantaged poor & hardcore poor, GO-NGO collaboration for sustainable development of rural poor, Establishment of Stakeholders collaboration mechanisms for sustainable management of Forest and Biodiversity resources, Social awareness for HIV/AIDS, Maternal Health, Water & Sanitation etc
£ Capacity Building	CHD for rural women, HID for CBOs for mainstreaming in Development initiatives, Technical knowledge for AIGAs/IGAs development of rural poor, Facilitation & accompaniment support for CBOs leaders, Primary health care and maternal care for rural poor, Information dissemination for internal motivation of beneficiaries to participate in development initiatives etc.
£ Community mobilization/ sensitization	Use of PRA tools & Surveys for preliminary planning & collection of baseline information, Stakeholders analysis & Community need assessment, Collaboration with GO-NGO in selection of target beneficiaries, Institution building of poor & ultra poor community peoples (fisherman, farmers, forest dependant people, disadvantaged women, Sex workers, youth & peer educators, disaster prone people etc) through involvement of relevant stakeholders
£ Procurement of relief items for emergencies	Emergency food, medicine & cloth distribution, primary treatment and IGA support in post disaster recovery of ultra poor community. Worked with OXFAM,DFID, DASCOH, Swiss Red cross mandated organization, RDRS

 

Monitoring &Evaluation systems of Organization:

This is managed by a group of experienced personnel under the guardians of the Executive Director of SHED with the full technical and advisory support from Executive Committee members who have sufficient knowledge and expertise on integrated development and development program management. The ED of the organization is responsible for successful implementation of all the projects and reportable to the general body through Executive committee of the organization as well as the concerned donor(s). The ED having support from Executive Committee of the organization and getting technical and professional support of all the relevant stakeholders/personnel’s facilitate in chalking out compressive supervision and monitoring plan for all of the monitoring, supervision and monitoring engaged for  the different projects in order to ensure timely execution of all planned activities with the help of all implementation level staff members responsible for individual components of the project as well as the all financial matters.

The respective head of unit/head of division develops monitoring checklist for individual projects for all supervisory level personnel to monitor keep things in track as to achieve the set target along with limitations/problems at implementation related mechanism of respective project. All concerned monitoring and supervisory officials have to submit monitoring report against each of the visit to the competent authority monthly basis. Regular coordination and progress review meetings are held with M& E staffs and action plans are reorganized as per the observation and feed beck.  Alongside of the continuous monitoring by the project staffs activities are being monitored by the organizational monitoring team of which the members come from different projects under implementation of the organization. Such provision gives an opportunity to the project for reorganizing activities as to how to avoid any unwanted deviation.

A two way system is followed to monitor the progress of activities during the implementation of the project. All relevant project staff and specialists have to submit periodical work plan and implementation report to the Concerned PC and the ED. The respective project head are being responsible for monitoring of all activities. The ED of the organization also monitors the program and share information time to time with the donor authority.

A system of internal evaluation as in place by the organization besides the midterm and the end evaluation as set in the Project Proposal of the respective project by the donor which is carried out by the organizational internal experts.

SHED used to follow “Hens & Chicks” approaches in supervision of staff’s activities and in day to day activity follow-up. SHED’s believes in ‘in job training’ provide by supervisor as a great means of performance improvement of sub-ordinate staffs. SHED follows both formal & non formal way of monitoring and Evaluation of a program or project. As formal procedures, SHED used to develop program and project based supervision, monitoring and Evaluation guideline. ‘Logical Frame’ is the main approach SHED use for monitoring and Evaluation. SHED used to discuss agenda based progress of SHED’s ongoing programs and project, progress of a specific program and projects as well as performance of a staff  on the basis different level monitoring (EC committee, Executive Director, Program Director, Project Team leader/ Project Coordinators and Program Managers)  in its monthly management staff meeting, project or program’s monthly planning and evaluation meeting as well as quarterly meeting of Executive Committee (EC) of SHED. SHED also emphasises both formal and informal way of feedback dissemination as performance improvement tool. SHED also emphasises ‘interchange learning’ method through engagement of other project’s staffs in internal monitoring of a program or project. Program/Project heads (TL/PC/PM) are obliged to submit written progress reports (activity and output based) to Executive Director within first 2 working days of next month and have to present it in monthly program or project planning & Evaluation meeting, monthly management staff meeting and quarterly meeting. General Secretary as well as Executive Director of SHED is also obliged to call monthly management staffs meeting within 5 working day of next month.

SHED used to follow ‘qualitative output’ methods in internal evaluation of a program or project as well as performance evaluation of staffs. SHED follows annual appraisal methods for performance evaluation of a staff.

Tools of Participatory Rural Appraisal (PRA) are mostly used method for periodical (Weekly, fortnightly and monthly) ‘Monitoring and Evaluation’ of a project or program. For periodical monitoring and Evaluation of a program or project, SHED also uses survey by using project’s LFA based semi-structured questionnaire with 5-20% sample size (Depending on the homogenous or heterogeneous population size) for quarterly monitoring and SHED also uses Threats Reduction Assessment (TRA) in internal evaluation of its Inani PFA Co-management project.

SHED also established ‘weekly feedback based monitoring and evaluation by senior project staffs’ as well as monthly ‘formal monitoring by management staffs’ for proper coordinated implementation proposed project. SHED used to develop ‘Monitoring & Evaluation’ guideline as well as Logical frame before inception of the project.

Working approach

The working approach of organization is most participatory both at office and field level while implementing a project. Every morning senior staffs sits with Executive Director for 15 minutes to share each others program so any to coordinate their work where it is possible or to provide assistance as and when needed. The concerned staffs are given proper orientation about the work to be done with in the time limit and approach and procedures how to work to be accomplished involving the appropriate stakeholders. The staffs are advised not hesitate to inform of any problems by the earliest possible time to the immediate supervisors so as to take necessary corrective measures. On the other hand the respective supervisors provide supporting supervision rather than policing in congenial atmosphere to his subordinate in getting the work done. For not lapse any step of the supervision and monitoring procedure in every tire of staff use a check list of the relevant activities.

It is mentionable the there are always a vice versa cooperation and coordination between inter project staffs both at office and field level. Every tire of staffs has to record the necessary data and to submit periodic project activity report to the authority concerned. Given to the fact that the NGOs are supplementing GOB planed development activities, while implementing the project activities the relevant GOB officials & staffs at all tires are being involved to secure their technical assistance as and when required. On the other hand the other stakeholders like public representatives, local elites and natural leaders are also given proper information and knowledge so as to get necessary assistance  where it is needed and further to avoid any ambiguity about any activities done at field level.

Decision Making Process:

In the organization major decisions are being taken by the Executive Committee and day to day decisions regarding implementation of different projects are taken by management comprises of senior most personnel of the relevant project as well assisted by the experienced senior of other project under the presence/ guidance of Executive Director to make the decision appropriate and participatory.

In case of senior personnel every morning they sit with ED for 15 minutes to share their daily work to do and coordinate each other as and when required for mutual assistance. On the other hand in different tires staff members sit together monthly and as and when required to resolve the problems encountered in the implementation process of the project activities to find out a appropriate corrective measures where every body take part actively.

General Committee (GC)

General committee is consists of not more than 50 and not less than 33 legal members of the organization. This committee has the sole authority to frame policy, prepare program and develop systems for   execution of the work. This committee shall organize two meetings a year. The president of the executive committee shall preside the General committee meeting. The General committee members will elect the officers of the Executive committee. This committee retains the power to monitor different accounts and progress of the projects

 

Executive Committee (EC)

The executive committee is consists of 11 elected officers of the organization (member of general committee), as per the rules of approved constitution. The duration shall be 2 yeas and are responsible to carry out programs of the organization. However there will be a need for approval of new project by the general committee and Advisory council.  The committee shall organize election two months before the expiration of the tem. Executive committee meets every 3 months where the members review the progress of the projects under implementation, financial report and decides various problems & approves the presented reports. The committee also approves new recruits, and new projects.

 

List of the EC members

Sl. #	Name	Designation in EC	Contact Address with contact number	Profession	Total duration with EC in Year
1	Abul Kalam	President	01757797927village: Assarbonia,   PO: Subrang, PS: Teknaf, Distric: Cox`s Bazar	Business	10 years
2	Nurul Hoque	Vice President	01716659389village: Kayukhali para,   PO: Teknaf, PS: Teknaf, Distric: Cox`s Bazar	Business	10 years
3	Md. Umra	General Secretary	01819323896village: Jaliapara,   PO: Teknaf, PS: Teknaf, Distric: Cox`s Bazar	Social worker	20 years
4	Adidul Islam	Joint Secretery	01819091246village: Dail para,   PO: Teknaf, PS: Teknaf, Distric: Cox`s Bazar	Business	4 years
5	Nazrul Islam	Treasurer	01819751218village: Mithapanichara,   PO: Teknaf, PS: Teknaf, Distric: Cox`s Bazar	Social worker	14 years
6	Rabwah Begum	Executive Member	01819616825village: Kayukhali para,   PO: Teknaf, PS: Teknaf, Distric: Cox`s Bazar	Social worker	20 years
7	Md. Jamal	Executive Member	01817274909village: Diglarbill,   PO: Subrang, PS: Teknaf, Distric: Cox`s Bazar	Business	10 years
8	Zahed Hossain	Executive Member	01817268426village: Uttarpara,   PO: Subrang, PS: Teknaf, Distric: Cox`s Bazar	Social Worker	4 years
9	Abu Hanif	Executive Member	01818130781village: Jaliapara,   PO: Teknaf, PS: Teknaf, Distric: Cox`s Bazar	Business	8 years
10	Md. Nurul Anin	Executive Member	01740943593village: Mogpara,   PO: Subrang, PS: Teknaf, Distric: Cox`s Bazar	Farmer	8 years
11	Tahera Begum	Executive Member	01819009845village: Tahera Begum,   PO: Teknaf, PS: Teknaf, Distric: Cox`s Bazar	Social worker	4 years

An executive committee (EC), which is constituted by, recognized NGO leaders, academicians, social activators, women activists, community elite and professional govern SHED. The 11- members EC committee elected by General committee for 2 years period guides the policy and program decisions of SHED. Executive Director is the Chief Executive of the organization employed by the EC is also member secretary. HE is supported by a group of well experienced and professional. SHED has its own organizational constitution approved by the department of social welfare of the Government of Bangladesh.